RFQ Submission Supplier Selection Quote Review Sample Approval Purchase Order Production Tracking Quality Control Shipment Coordination

How TextileFlow works

Phase

Setup

Structured RFQ submission for home textile sourcing

Step 01 — RFQ Submission

Submit Your Requirement

One structured RFQ captures construction, fibre, GSM, size, colour, compliance, packaging, and delivery date.

Tell us what you need made — construction, fibre, GSM, size, colour, compliance records, packaging, and required delivery date — through one structured RFQ.

TextileFlow reviews the brief for the information a supplier needs to quote and manufacture against a consistent requirement.

You provide

chevron_rightSpec, fibre & construction
chevron_rightTarget quantity & price
chevron_rightCompliance records & delivery date

TextileFlow does

checkStructures the RFQ
checkTightens the buyer brief
checkRoutes it to the right supplier

Step 02 — Supplier Selection

Match With the Best-Fit Supplier

Matched to the factory best built for your product, MOQ, capacity, and compliance needs.

Your RFQ is read against our vetted network and routed to the one manufacturer best built for your product category, MOQ, capability, current capacity, and documented compliance needs.

The recommendation considers supplier qualification, product fit, capacity, timing, and commercial terms rather than price alone.

You provide

chevron_rightYour approved RFQ

TextileFlow does

checkReads RFQ against the network
checkReviews capacity, capability & compliance fit
checkMatches the best-fit factory

Vetted supplier network matching for home textile sourcing

Phase

Evaluation

Structured supplier quote for textile order review

Step 03 — Quote Review

Receive a Clear Supplier Quote

The supplier's quote, rebuilt into one clear format — unit price, MOQ, lead time, terms.

We collect the supplier's quote and rebuild it into one clear format — unit price, MOQ, lead time, fabric detail, payment terms, sampling cost, packaging assumptions, and production milestones.

The quote is checked for completeness and presented in a consistent format for commercial review.

You provide

chevron_rightReview the structured quote
chevron_rightRaise any clarifications

TextileFlow does

checkCollects the supplier quote
checkRebuilds it into one clear format
checkChecks it for completeness

Step 04 — Sample Approval

Approve the Product Before Production

A physical sample to approve before bulk — handle, colour, stitching, dimensions, GSM, finish.

Before bulk production begins, a physical sample is submitted for approval. Review the handle, colour, stitching, dimensions, GSM, and finish.

The approved sample becomes the physical reference for production and later inspection activity.

You provide

chevron_rightReview the physical sample
chevron_rightApprove or request changes

TextileFlow does

checkArranges the sample
checkCoordinates any revisions
checkDocuments the approval

Phase

Production

Signed purchase order with home textile products

Step 05 — Purchase Order

Confirm the Order

You issue the PO; the supplier confirms quantities, pricing, and delivery timeline.

With the quote and sample approved, you issue the Purchase Order and the supplier confirms quantities, pricing, delivery timeline, and final specifications.

The agreed commercial and technical terms are recorded before production begins.

You provide

chevron_rightIssue the Purchase Order

TextileFlow does

checkRecords the confirmed terms
checkAligns the supplier on milestones
checkKeeps specs on file

Step 06 — Production Tracking

Track Manufacturing Progress

Production tracked stage by stage — yarn, weaving, dyeing, stitching, finishing, packing.

Once the purchase order is confirmed, the order is tracked across the relevant production stages — yarn and greige readiness, weaving or knitting, dyeing, stitching, finishing, and packing.

Structured progress updates keep timing changes, supporting records, and next actions visible to the buyer.

You provide

chevron_rightReview milestone updates
chevron_rightFlag any concerns early

TextileFlow does

checkTracks each production stage
checkSends structured updates
checkCoordinates with the floor

Cotton yarn cones on a textile production floor

Phase

Shipment

Quality control inspection of finished textiles before dispatch

Step 07 — Quality Control

Check Quality Before Dispatch

Checked mid-production and again before dispatch, against the sample you approved.

Quality is checked in two places: mid-production, and again before the goods leave. Final QC matches the finished product to the sample you approved — colour, size, stitching, handle, finishing, packing, and labelling.

Mid-stage checks can identify issues before production is complete. Independent third-party inspection can be arranged where required.

You provide

chevron_rightFinal approval decision
chevron_rightThird-party inspection, if required

TextileFlow does

checkRuns mid-stage QC
checkFinal inspection against your sample
checkDocuments the QC result

Step 08 — Shipment Coordination

Prepare for Dispatch

Packing, cartons, shipping documents, and handover to freight — coordinated for you.

With final QC cleared, dispatch begins. We coordinate packing confirmation, carton details, shipping documents, and handover between supplier and freight.

Packing and dispatch records are reviewed against the agreed order and logistics requirements before handover.

You provide

chevron_rightFinal dispatch sign-off

TextileFlow does

checkConfirms packing & cartons
checkPrepares dispatch documents
checkTracks the handover

Neatly boxed home textile products ready for global shipment

RFQ → Match → Quote → Sample → PO → Production → QC → Dispatch

Your next order starts with a spec sheet.

Most buyers get their first qualified quote within 72 hours of sending an RFQ.

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